Downloads
Lean Office
Preliminary
Handout: A brief Overview of the four components of developing a Lean Office.
Worskshop Preparation: Plan the scope and assign next steps for your workshop.
Prioritize
Goals & Objectives: Why ARE you working? How do you contribute to the customers and the company?
Process Inventory: What ALL do you do at (or from) your Workstation?
Evaluation Criteria: Since we can't optimize the Workstation around 35+ processes; which ones are "Key?"
Requirements Analysis: Given your 3-5 Key process, what exactly do you need to do these? What should you save? How much? How long?
Organize
Red Tag: A form you can print for "red-tagging" items that need to be dispositioned later.
Event Signs: Hang these in the workshop area to identify various types of items leaving the area; and to communicate with custodial staff about when to remove items.
Workstation Layout: Make the workstation visual with this information tag/diagram of shelves, drawers, etc.
Electronic Space: Sticky Notes - what's the difference between an Alert and a Reference? Personal E-space - how to find and reduce e-space used in email and in personal directories. Shared directories - how to purge and organize what's left. E-Bytes Reduction Tracking - how many bytes were removed in this event?
Facilitation
Ice Breakers: Why do we use Ice Breakers? How can you make them work for you? Check out this List of Sample Ice Breakers...
Management Champion: How do find and utilize the right champion for your project?
Problem Statement: This method is used in the Six Sigma world for properly scoping the problem without offering a solution.
Mission Statement: Guide your team through the development of a Mission Statement.
Meeting Management Tools: Agenda (to plan and run the meeting) Action Items Form (to collect items), Action Items Log (to track items), Process Check (to see how the meeting went).
Process Tools
Prioritization Matrix: Wonder how you can get it all done? Use this Matrix to identify the High, Medium & Low priorities for you or your team.
E-Tools
Using 'Offline Files' with XP...
|
